Configuring Office Locations

Overview

The Office Locations tab in Settings → Scheduling allows you to map your organization's offices to calendar buildings. This mapping enhances room booking by letting candidate.fyi automatically find available conference rooms based on a job's office location when generating suggested schedules and interview times.

Why configure office locations

When you map offices to buildings, candidate.fyi can:

• Automatically include relevant conference rooms when you use Job Office Location in booking room settings
• Filter available rooms to the correct physical location for in-person interviews
• Keep scheduling aligned with the job's location data from your ATS

This is especially helpful when you have multiple offices across different buildings or locations.

How office-to-building mapping works

candidate.fyi links offices from your ATS to buildings from your calendar system (Google Calendar or Microsoft Outlook). Once mapped, rooms in those buildings become available when you configure an interview to use Job Office Location for booking rooms.

Configuring office locations

1. Go to Settings → Scheduling → Office Locations
2. Select an office from your ATS
3. Choose one or more calendar buildings to associate with that office
4. Save your changes

What you can and cannot configure

You can:

• Assign multiple buildings to a single office
• View which rooms are configured within a building after it's been assigned

You cannot:

• Add specific floors or rooms to an office directly — only buildings can be mapped
• Buildings determine which rooms are included

Automatic room matching

When you map an office to a building, candidate.fyi automatically includes all conference rooms configured in that building. If new rooms are added to a building in your calendar system after the initial mapping, they will automatically appear in generated slots and schedules when you use Job Office Location or select that specific office in booking room configurations.

Using office locations when scheduling

Once you've configured office locations, you can use them in two ways:

When configuring an interview

In the interview settings, under Booking rooms, select Job Office Location as the source for conference rooms. candidate.fyi will use the job's default office from your ATS and show only rooms from buildings mapped to that office.

When reviewing suggested times

When generating suggested schedules or interview slots with room booking enabled, candidate.fyi filters available rooms to match your office location configuration, ensuring candidates are scheduled at the correct physical location.

Related Articles

• Auto Conference Room Assignment — Configure booking room settings and modes for interviews
• Booking Rooms in Suggested Schedules — How available rooms appear when reviewing suggested interview times
• Enabling Room Booking — Connect conference rooms to candidate.fyi

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For additional assistance with office locations or room booking, please contact our support team.