Enabling Room Booking

Integrating room booking into your interview scheduling process through candidate.fyi enhances the organization and efficiency of on-site interviews. This feature allows you to book available rooms directly as part of the interview scheduling process. Follow this guide to set up room booking integration, using Google Rooms as an example.

Prerequisites

Ensure you have:

• Administrative access to your Candidate.fyi account.
• Access to your organization's Google account with the ability to manage and view resources

Setting Up Room Booking Integration

Step 1: Connect Your Rooms to candidate.fyi

To use rooms in the booking process, they must first be connected to Candidate.fyi through your Google account.

1. Access Global Settings

Log into your Candidate.fyi account and navigate to Global Settings from the dashboard or settings menu.

2. Navigate to Integrations

In the Global Settings, find and select the Integrations section to view available integration options.

3. Connect to Google

Look for the Google integration option and select it to connect your Candidate.fyi account to your Google account. Follow the prompts to authorize the connection, which will allow candidate.fyi to access your list of available conference rooms.

If you add more rooms to your Google account after the initial connection, you will need to resynchronize those rooms with Candidate.fyi to include them in the scheduling process.

Step 2: Enable Room Booking for Scheduling

With your rooms connected, you can turn on booking rooms for an interview in a round (template) or on an individual scheduling request.

1. Set Booking rooms mode

When creating or editing an interview, find Booking rooms in interview settings and choose a mode:

• Off — No room booking for this interview.
• Manual — Room booking is on, but you pick the room when you schedule. Times are not limited by room availability.
• Auto select — candidate.fyi assigns an available room when the interview is scheduled.
• Required — Only times with at least one available room can be booked.

For how each mode affects suggested times, candidates, and missing rooms, see Auto Conference Room Assignment.

2. Select Rooms

When Booking rooms is Manual, a room dropdown appears for each interview slot during scheduling. Choose a room from the rooms connected through your calendar integration.

• The selected room is added as an attendee on the calendar invite for the duration of the interview.
• Auto select and Required assign an available room for you instead of asking you to pick one first. You can still change the room after it is assigned.

Finalizing the Setup

By following these steps, you have successfully integrated room booking into your Candidate.fyi scheduling process. This integration streamlines the coordination of physical spaces for interviews, making the scheduling process more efficient for both the recruiting team and the candidates.