Booking Rooms in Suggested Schedules

Overview

When you configure an interview with specific booking rooms, buildings, or offices, candidate.fyi automatically populates available rooms into the suggested schedules. This makes it easy to assign physical interview spaces without manually checking which rooms are free.

This feature is especially helpful when scheduling multi-interview sessions where you want to keep candidates in the same location throughout the day.

Before you start

• Ensure booking rooms are enabled and configured for your organization. See Enabling Room Booking.
• Configure booking rooms on the interview within your round or scheduling request. See Auto Conference Room Assignment for details on setting up room preferences.

How available rooms appear in suggested schedules

When you review suggested interview times on a scheduling request, candidate.fyi automatically shows available rooms for each time slot based on your configured preferences:

1. Navigate to the schedule page — Open a scheduling request and go to the schedule page, then click Schedules under Suggestions.
2. See available rooms — Each suggested time slot displays the available booking rooms that match your configuration (specific rooms, buildings, floors, or offices you selected).
3. Room availability updates — The list of available rooms updates based on the time slot you're viewing, showing only rooms that are free for the full interview duration.

Selecting rooms for your schedule

Once you see the suggested times with available rooms, you can easily add them to your schedule:

1. Review the suggestions — Look through the suggested time slots and the available rooms shown for each.
2. Press Select — When you find a time that works, click the Select button. This automatically populates the available room(s) into the interview slot(s) you're scheduling. If Booking rooms is set to Manual, Select does not assign a room — choose the room yourself after you pick the time.
3. Confirm the schedule — The selected rooms are now assigned to the interviews and will appear on all calendar invites sent to interviewers and candidates.

How room capacity and preferences work

candidate.fyi respects all your configuration settings when showing available rooms:

• Minimum capacity — Only rooms that meet or exceed your specified minimum capacity are shown.
• Location preferences — Rooms are filtered based on your selected buildings, floors, offices, or specific room selections.
• Availability — Only rooms that are completely free for the entire interview duration appear as options.

Related Articles

• Auto Conference Room Assignment — Configure booking room settings and modes for interviews
• Enabling Room Booking — Connect conference rooms to candidate.fyi
• Scheduling Overview — Overview of scheduling features in candidate.fyi
• Scheduling: Understanding the Interview Request Page — Navigate and use the interview request interface

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For additional assistance with booking rooms in suggested schedules or other scheduling features, please contact our support team.