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Calendar templates streamline the process of communicating with candidates, ensuring consistency, and saving time during the scheduling process.

CREATING CALENDAR TEMPLATES

Step 1: Navigate to Calendar Template Setup

• Go to Templates + Libraries on the left menu bar.

• Under Scheduling, click Calendar Templates.

Step 2: Create a New Calendar Template

• Click "New +" on the top right.

Step 3: Customize Your Template

• Assign a name to your calendar template.

  • This name is internal only.

  • Using a naming convention can help keep these organized over time.

• Add an Interview Name

  • The is the name that the candidate and interviewers will see on the Calendar.

  • For added customization and personalization, click the tag icon in the formatting bar to show all tokens available to use.

    • A token is a dynamic field that allows for tailored information to be pulled in from the job, application and company information.

• Add an Interview Description. This is where the content will show for candidates and interviewers about the interview.

  • Format the text, use links where necessary and most importantly, use tokens. Tokens commonly used in the email content are:

    • candidate's name

    • interview schedule

    • video conference link

    • recruiter, hiring manager or request creator's name or email

Step 4: Add attachments (if needed)

Step 5: Save Your Template

• Click Save.

USING CALENDAR TEMPLATES

• Once in the scheduling event, click on Calendar Invites.

• Click on the 'Import Template' button.

• Select the template which will auto-populate the email's subject and body.

• Edit further as needed.